Our Institutional Governance Model
Democratic accountability and institutional openness form the bedrock of EVREUX ETUDIANTS CERCLE. Established under the French Law of July 1, 1901, our non-profit association is formally registered with the Prefecture of Eure under national directory number RNA W273000309 and SIREN 381519156. Unlike commercial fitness enterprises driven by private shareholder returns, our sports association belongs entirely to our community members and public stakeholders.
Every strategic priority, operational budget, and membership policy is subject to thorough review and formal vote during our Annual Ordinary General Assembly. Every active member holding valid association membership is entitled to a direct, equal vote, upholding the foundational civic principle of "one person, one voice." Our leadership board is elected from this general body for rotating mandates, guaranteeing continuous renewal of perspectives, community responsiveness, and safeguards against institutional stagnation.
"All membership fees and dues are fully reinvested in the association's public interest missions."
In accordance with statutory non-profit legislation, our board officers, technical coordinators, and executive committee members perform their administrative functions on a strictly volunteer, unremunerated basis. No profits, stock options, or bonuses are ever distributed to any individual.
Executive Board & Institutional Leadership Directory
The day-to-day administration and strategic oversight of EVREUX ETUDIANTS CERCLE are guided by our elected Executive Board, meeting monthly to review facilities, coaching standards, safety audits, and municipal coordination:
| Role & Mandate | Name | Core Responsibilities | Civic Background | Tenure |
|---|---|---|---|---|
| President | Antoine Moreau | Institutional representation, municipal liaison with City of Évreux, regulatory compliance, and statutory oversight. | Former regional table tennis champion & high school sports educator. | Elected 2022 (Mandate 2022–2025) |
| General Secretary | Claire Delacroix | Prefectural filings, General Assembly minutes, member registries, safeguarding documentation, and legal notices. | Municipal administrative coordinator and civic volunteer. | Elected 2021 (Mandate 2021–2024) |
| Treasurer | Marc Vasseur | Budget preparation, accounting books, public subsidy tracking, independent audit coordination, and expense verifications. | Certified public accountant and community sports advocate. | Elected 2020 (Mandate 2023–2026) |
| Technical Director | Sophie Laurent | Youth curriculum coordination, volunteer coach training, safety equipment inspection, and tournament logistics. | State-certified table tennis coach (DEJEPS) and youth mentor. | Appointed by Board (Annual Renewal) |
| Senior Inclusion Coordinator | Jean-Pierre Blanc | Health partnerships, senior mobility workshops, hospital rehabilitation liaison, and intergenerational rallies. | Retired healthcare administrator and active club player. | Elected 2022 (Mandate 2022–2025) |
Annual Operating Budget Allocation & Revenue Sources
Total transparency in our financial stewardship is non-negotiable. Below is the itemized breakdown of our operational revenue sources and direct public utility expenditure for the current athletic operating cycle:
| Budget Category | Allocation (%) | Direct Public Utility Application | Auditing Verification Mechanism |
|---|---|---|---|
| Equipment & Hall Upkeep | 38% | Purchase of ITTF-approved competition tables, safety surrounds, net assemblies, professional ball supplies, and floor maintenance at Gymnase Rue du Canada. | Invoiced equipment logs matched against physical inventory registry. |
| Youth Subsidies & Coaching | 27% | Underwriting membership costs for underprivileged youth, certified coaching clinics, educational materials, and homework tutoring resources. | Beneficiary enrollment registers verified by municipal welfare criteria. |
| Insurance & Medical Safety | 15% | Comprehensive civil liability coverage, automated external defibrillator (AED) maintenance, first aid replenishments, and player safety certification. | Annual insurance carrier policy audit and emergency equipment logs. |
| Affiliation & Civic League Fees | 12% | Departmental and regional league registration, referee certification fees, and inter-club travel support for youth squads. | Official sporting federation receipts and league stamp verifications. |
| Administrative & Statutory Filings | 8% | Prefectural gazette publications, bank transaction maintenance, audit reports, website compliance, and AGM printing. | Monthly bank statements signed by Treasurer and President. |
Revenue Origin Transparency
In strict conformity with our non-profit classification, our revenues originate exclusively from public and charitable channels:
- Municipal Sports Grants (City of Évreux): 45% of annual operating budget.
- Departmental Sports Subsidies (Conseil Départemental de l'Eure): 20% of annual operating budget.
- Sliding-Scale Membership Dues: 25% of annual operating budget (fully reinvested in public interest missions).
- Voluntary Civic Contributions & In-Kind Municipal Facility Provision: 10% of total operational value.
Statutory Auditing Protocols & General Assembly Rules
To ensure rigorous separation of duties and prevent financial irregularities, EVREUX ETUDIANTS CERCLE maintains a double-blind internal auditing procedure. At each Annual General Assembly, two independent members who do not sit on the Executive Board are elected to serve as Financial Commissioners (Commissaires aux Comptes Bénévoles).
These commissioners inspect bank statements, invoice archives, grant expenditure receipts, and ledger balance sheets sixty days prior to the General Assembly. They draft an unredacted audit opinion that is read aloud to all attendees before the General Assembly considers the approval of the treasurer's annual report.
Furthermore, every municipal grant received from the City of Évreux is subject to an exhaustive public justification file (Dossier de Subvention) detailing exact hours of facility operation, participant counts by neighborhood, and verifiable expenditure proof. This level of institutional rigor ensures our association remains a model of civic integrity in Normandy.
Member Rights, Voting Procedures & Democratic Safeguards
Every enrolled participant holding active membership for more than six months is granted full deliberative and voting rights during Ordinary and Extraordinary General Assemblies. Formal convocation notices, accompanied by the detailed agenda, balance sheets, and candidate statements for board vacancies, are sent via postal mail and electronic transmission at least twenty-one calendar days in advance of the meeting date.
Proxy voting is strictly regulated: no single voting attendee may hold more than two proxy representations, preventing factional concentrations of voting power and guaranteeing authentic grassroots expression. Any voting member may submit formal questions or propose agenda resolutions by delivering a written submission to the General Secretariat fourteen days prior to the assembly.
In the event of statutory amendments, extraordinary quorums requiring the presence or representation of at least one-third of registered members are enforced. Resolutions regarding dissolution or fundamental mission revisions necessitate a two-thirds supermajority vote, ensuring that the association's public utility assets and non-commercial mandate remain permanently protected under public supervision.
Participate in Our Institutional Governance
Our General Assembly and civic volunteer committees welcome active input from our players, parents, and community partners. Inquire about meeting dates or governance participation today.